How to quantify and organize the cleaning of your office

An office needs to be cleaned regularly by specialized personnel, always.

Having said that, quantifying exactly and organizing the cleaning of a building is often difficult and requires a good knowledge of the structure, as well as a good dose of experience with office cleaning and Carpet Cleaning in Coventry.

The simplest option is certainly to ask for help from an expert cleaning company in the sector such as JK Cleaning, which has been dealing with professional office cleaning in the West Midlands area for more than 20 years. Contact us to receive a free and personalized quote; our experts will put their experience at your service to better organize the cleaning of your office.


Let’s start with a brief warning: any forecast that is not made by an expert following an interview and an inspection is purely indicative, and in all probability will not reflect the exact number of necessary treatments. The estimate serves to give a general idea of ​​the type of service needed and its frequency, mainly to give an indication of the timing and the necessary budget. If you are looking for an estimate that takes into account the minute and the euro cent, contact sector experts and request an in-depth interview and a targeted inspection.

We see below the 3 basic steps to quantify the cleaning of your office.

# 1 The type of office

In order to better organize the services, you must first understand which type of office needs your attention. In particular, we refer to the difference between an office open to the public and an office frequented only by employees.

The main difference you need to take into account is that in an office with waiting rooms and meeting rooms the building will be the business card of the company and will therefore need to be looked after more carefully.

If you try to create a strong first impression on a potential customer to facilitate your buying and selling, you will certainly want to invest more in the furnishing and cleaning of your room (or at least in cleaning the areas in contact with the public such as waiting rooms, halls meetings etc.).

# 2 The number of people

As you will surely know, the two factors that have the greatest influence on the production of dirt in a room are the activities carried out inside it and the number of people who frequent it daily. For this reason, making an estimate of the people who work inside a building is fundamental. During this estimate we must not forget to include customers and suppliers who enter the structure every day, even if only for a short time.

Not only the number, but also the type

Not all of us are the same and not all of us produce the same amount of dirt. When trying to identify the right amount of weekly cleaning, always keep in mind how dirty your employees and customers are on average. Observe your cleanest and messiest employees to make a weighted average of the general clutter.

Usually, daily cleaning becomes incredibly important when the number of people who visit the office daily 50 people; obviously this is only a general estimate and it is not a fixed rule to follow in any case, for this reason we always advise you to ask for help from experts before making autonomous decisions.

# 3 The budget

Finally, we cover perhaps the most important aspect, the available budget. Any estimate or calculation leaves the time they find if you don’t have a clear idea of ​​the budget available. In an ideal scenario, spending is not a problem and every treatment from which the building can benefit is carried out, but in most cases it will be necessary to find the right compromise between the proposed budget and the real need of the company.

The change in costs, in short

We therefore list briefly what are the most important factors that determine the price of each cleaning operation for your office:

  1. Size of the room: obviously a larger area will require more time or more staff, therefore a higher budget.
  2. Work team: if your office is full of elements that need cleaning by specialized personnel, this will increase the cost.
  3. Type of treatments: depending on the type of treatments needed, the cost will change significantly.
  4. Hours: if the cleaning is to be carried out in the evening or during the night, this will certainly increase the price of the treatment.
  5. Unexpected: in all likelihood, sooner or later you will be faced with an above-average quantity of dirt and you will need an extraordinary (or unplanned) cleaning intervention, significantly more expensive than ordinary service. Often these interventions are necessary following renovations or important events inside a room, but they can be agreed in advance with your cleaning company to amortize the costs as much as possible.

Our advice

As we have seen, quantifying the cleanliness of an office is much more complex than you might think, there are many factors to consider and each case is different from the other.

As a general rule, we recommend routine interventions 5/6 times a week for large and heavily trafficked environments, while for smaller companies, with less than 20 employees, 2/3 interventions per week will be sufficient.

However, this still remains not enough to clearly identify the number of cleanings that your office needs. For this reason, we strongly advise you to turn to experts who, through an inspection, can indicate the most suitable methodologies for your company.

If you are in the West Midlands area, the best option is certainly the one offered by JK Cleaning, the number one company in West Midlands and its province with over 200 active customers and more than 20 years of experience. Contact us to receive a free and tailored quote completely online.